Detailed Multi-Day Event | PURE ONE Business

Company / organisation name: (required)

Primary contact (name, role, email, phone): (required)

Name (required)

Role (required)

Email (required)

Phone (including country code) (required)

Event name / working title: (optional)

Briefly describe the event and the experience you want guests to have: (optional)

Primary objectives / desired outcomes: (optional)

How will success be measured? (optional)

Who is the target audience? Include sectors, seniority and profile: (optional)

Preferred arrival date and time: (optional)

Preferred departure date and time: (optional)

Total number of nights: (optional)

Are dates fixed or flexible? Acceptable window: (optional)

Preferred destination(s) / city / region / country: (optional)

Are you open to alternative destinations if they improve the experience or value? (optional)

Any destinations or venues to avoid? (optional)

Approximate number of attendees: (optional)

Breakdown of attendees: delegates / speakers / VIPs / staff / partners / guests: (optional)

Is accommodation required for all attendees or selected groups? (optional)

Preferred hotel standard / brand / style (e.g. 4*, 5*, boutique): (optional)

Approximate number of rooms required: (optional)

Room mix required (single, twin, double, suites, accessible rooms): (optional)

Do you need early check-in / late check-out? (optional)

Any VIP rooming requirements or preferred room categories? (optional)

Should accommodation be within the event venue or is a nearby hotel acceptable? (optional)

Any hotel facilities that are important? (pool, gym, spa, restaurants, etc.) (optional)

What type of event layout are you looking for? (optional)

What type of stage / presentation setup do you envisage? (optional)

Will the main event space need to accommodate your maximum number of guests at one time? (optional)

Yes - the main space needs to accommodate all attendees simultaneouslyNo - attendees will be split across different spaces / activities at the same timeNot sure

If attendees will be split across multiple spaces, please provide an approximate breakdown if known: (optional)

Expected programme start and finish each day: (optional)

How many main stages / theatres are required? (optional)

For each stage, describe purpose and approximate capacity: (optional)

How many breakout rooms / workshop spaces are required and at what capacities? (optional)

How many private meeting / investor / VIP rooms are required? (optional)

Exhibition / sponsor space required? Number / footprint / requirements: (optional)

Please outline the programme for each day, including sessions, workshops, networking and social elements: (optional)

Do you have an existing agenda / running order? Attach if available. (optional)

Attach agenda (optional)

PDF, Word (.docx) or text, up to 5 MB. Shared privately with our Customer Relations team.

Total number of speakers / presenters expected: (optional)

Confirmed speakers: names, roles and organisations: (optional)

Target speakers / high-profile guests you would like us to approach: (optional)

MC / host / moderator required? (optional)

Entertainment / performers / DJs / special talent required? (optional)

Who owns content, speaker briefing and agenda development? (optional)

For each day, describe the preferred catering format and level: (optional)

Alcohol requirements / bar arrangements: (optional)

Known dietary, allergy, religious or accessibility requirements: (optional)

Please do not provide confidential medical information through this initial enquiry form. We can collect necessary individual traveller information securely later in the planning process.

Do you require private dining, VIP hospitality or hosted tables? (optional)

Any special food / beverage experiences? (optional)

Where will attendees travel from? UK only, international or mixed? (optional)

Airport / rail transfers required? Please specify likely arrival points and numbers: (optional)

Transfers between hotel, venue and off-site activities required? (optional)

Any coach, executive car, shuttle, luggage or equipment requirements? (optional)

Will attendees make their own travel arrangements or should PURE ONE manage them? (optional)

What non-conference experiences should be included? (dining, excursions, team activities, cultural experiences etc.) (optional)

Are there optional activities / excursions guests can choose from? (optional)

Do you need team-building or facilitated networking? (optional)

Any VIP / leadership-only experiences? (optional)

How much free time should guests have? (optional)

AV / staging / lighting / sound / screens requirements: (optional)

Streaming / hybrid attendance requirements: (optional)

Registration, ticketing, badge printing and accreditation: (optional)

Event app / agenda / polling / Q&A / networking tech: (optional)

Wi-Fi, power, branding, signage, set build and technical requirements: (optional)

Photography / videography / content capture requirements: (optional)

Is the event free, paid, invitation-only or a combination? (optional)

Target ticket price(s), including / excluding VAT: (optional)

VIP / early bird / group / sponsor packages required? (optional)

Total event budget, including whether VAT and contingency are included: (optional)

Separate budgets for venue, accommodation, production, catering, speakers, activities etc.? (optional)

Expected commercial return: ticket revenue, sponsorship, sales, leads, memberships etc.: (optional)

Who funds / approves the event and what is the approval process? (optional)

Sponsors / partners expected? Number and categories: (optional)

Sponsor requirements: stands, branding, stages, rooms, hospitality etc.: (optional)

Brand guidelines / visual identity / brand standards: (optional)

Who manages marketing, ticket sales and attendee communications? (optional)

Do you need PURE ONE to manage registration, marketing, communications or guest services? (optional)

Accessibility requirements: (optional)

Please do not provide confidential medical information through this initial enquiry form. We can collect necessary individual traveller information securely later in the planning process.

Security / VIP protection / accreditation requirements: (optional)

Medical / first aid requirements: (optional)

Please do not provide confidential medical information through this initial enquiry form. We can collect necessary individual traveller information securely later in the planning process.

Insurance, licensing, permissions or compliance requirements: (optional)

Load-in / load-out, storage, deliveries and supplier access: (optional)

Sustainability goals / carbon / local sourcing / waste requirements: (optional)

Any safeguarding or special duty-of-care considerations? (optional)

When must the venue / destination be confirmed? (optional)

When should registration / ticket sales / invitations launch? (optional)

Key milestones and immovable deadlines: (optional)

Decision-makers / stakeholders and approval process: (optional)

Anything else we should know that could affect design, scope, feasibility or budget? (optional)

I confirm that the information provided in this brief is accurate to the best of my knowledge and represents the current requirements for the event. I understand that final event specifications, availability, pricing and contractual arrangements will be confirmed separately.

Name / job title: (optional)

Company: (optional)

Date: (optional)

I agree that PURE ONE Business may use the information provided to respond to my enquiry, in accordance with the Privacy Policy. (required)

1. Client & event overview